Request for Proposal - Leadership Orientation due December 23, 2014

Dec 9th, 2014

Request for Proposal
The Greater Las Cruces Chamber of Commerce is seeking a provider for the "2015 Leadership Las Cruces Orientation" on March 13 and 14, 2015. You are hereby offered the opportunity to submit a proposal on this event with the following specifications:
Training Room (both days)  
•    U-shaped seating with long tables for 28 and two long tables for presenters.
•    Continental Breakfast with juice, coffee, tea and water available at 7:30 a.m.
•    One table at the door for chamber staff for registration.  
•    A screen and electrical outlets sufficient for laptops and projectors for Power Point presentations and other   presentations.  
•    Internet connectivity for presentations.  
Alumni Lunch Room (March 13 only)  
•    Seating for up to 80 for lunch on March 13 (50 guaranteed) with set up including a podium, microphone, round tables of 8 and display of the New Mexico State flag and flag of the United States of America.
•    One table at the door for chamber staff for registration.
•    Lunch buffet to include main entrée, salad, dessert and drink.  

Proposal should be presented on a per guest basis, including all taxes, gratuity, set-up charges and any other fees, I.E. Audiovisual with a minimum guarantee of 50 guests. Please state the guarantee arrangements including the advance notice required of an attendance estimate and guarantee requirements when the chamber may be required to pay for no-shows.  
Your sealed bid must be provided to the Chamber office by end of day December 23, 2014. The proposal will be awarded in January . Please mark the outside of your sealed envelope with "2015 Leadership Las Cruces Orientation." You may also send your proposal via email to    
Proposal winner must be a member of the GLCCC in good standing or join the GLCCC before the proposal is awarded. GLCCC reserves the right to decline any and all proposals or donations.    
We look forward to your proposal. We will contact you by phone or by letter. If you have any questions regarding the proposal specifications, please contact the Chamber office at 575-524-968.
Thank you for your response,   
Liz Banegas
Office Manager    
Greater Las Cruces Chamber of Commerce