Request for proposal - Food service and table linens/decorations

Sep 29th, 2015

Request for proposal at the ChamberChamber members,

The Greater Las Cruces Chamber Of Commerce is seeking a provider for food service and table linens/decorations for the “2016 Chamber Choice Awards and Gala.  The event will be conducted on Friday, January 22, 2016, at the Las Cruces Convention Center with cocktails from 6:00 to 6:45 p.m. and Dinner and Program from 6:45 to 11:00 p.m.

You are hereby offered the opportunity to submit a proposal within the following specifications:  

  • Plated Dinner to include salad, main entrée, dessert and drink.
  • All bids should be presented on a per guest basis, including all taxes, gratuity, set-up and other fees based on a minimum guarantee of 250 guests.
  • Please state the guarantee arrangements including the advance notice required of an attendance estimate and guarantee requirements when the Chamber may be required to pay for no-shows.
  • Include cost of table cloths, chair covers, and center pieces, if additional.
  • Itemize any additional costs as needed.


Your proposal must be provided to the Chamber office by close of business Friday, Oct. 9. The proposal will be awarded by late October. Please itemize all proposals by food costs, linens, decorations and any additional costs.  Proposals can be submitted by email to mrout@lascruces.org , mailed to the Chamber office at 505 S Main St., Ste. 134, Las Cruces NM  88001.   Please mark the outside of your sealed envelope with “2016 Chamber Choice Awards and Gala” if you mail it or walk it in.

The Chamber is a member-supported nonprofit organization and as such accepts partial donations of goods and services in connection with this proposal. Donations are accepted and appropriate recognition of the member’s donation will be given. The Greater Las Cruces Chamber of Commerce reserves the right to decline any and all proposals or donations. A business must be a member in good standing with the Chamber to be awarded the contract.

We look forward to your proposal. The Chamber will contact all members that have submitted a proposal by email or by letter after the proposal is awarded. If you have any questions regarding the bid specifications, please contact the Chamber office at 524-1968.